Job Description

Job Description

Job Description

Manager of Administration

Job Description

Job Title:  

Manager of Administration

Department:  

Administration

Reports to:

Director of Administration

FLSA Status:  

Exempt

Purpose: This position provides overall direction and management for all activities related to administration including but not limited to contract management, AR/AP billing, fleet titling and registration, and project management.

Roles and Responsibilities:

·         Manage customer rental/lease/sales billing process ensuring accuracy and efficiency which includes:

o   Monthly and weekly customer billings

o   Billing for sale of fleet assets

o   Delivery of titles for fleet sales

o   Contract administration

·         Responsible for ensuring a productive office work environment. 

·         Strive to improve efficiency and reduce costs in those areas of responsibility.

·         Maintain a high degree of communication, cooperation and coordination with multiple internal departments.

·         Maintain a qualified staff, communicate areas of accountability and performance expected, determine standards of performance as a basis to review progress of personnel assigned, ensure proper training of personnel assigned, and foster a cooperative and harmonious working climate conducive to maximizing employee morale and productivity.  

·         Project Management – as needed.

Education: College degree and three (3) to five (5) years supervisory experience. 

Knowledge, skills and abilities:

·         Excellent communication skills, both verbal and written.

·         Well organized and self-directed.

·         Strong negotiation skills.

·         Ability to effectively handle multiple tasks in a fast-paced environment.

·         Strong problem solving, decision making and negotiation skills.

·         Proficiency in the use of Microsoft's Office suite of products and the internet.

Physical Demands Work Environment:

·         Frequently required to sit and use hands/fingers to handle, feel and to manipulate keys on a keyboard. Occasionally required to stand, walk and reach with arms and hands.

·         Vision abilities required by this job include close vision.

·         Typical office work environment, which is usually quiet. Required to operate a personal computer, photocopy machine, facsimile machine, calculator, telephone, etc.

·         Overtime as needed due to workload.

The above is intended to describe the primary responsibilities and duties associated with the performance of this job.  It is not to be construed as an exhaustive statement of assignments, responsibilities, or requirements.

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